Sorting or classifying materials according to guidelines such as content, purpose, user criteria, or chronological, alphabetical or numerical order;
Filing material in drawers, cabinets and storage boxes;
Locating and removing materials from files when requested;
Keeping records of materials filed and removed;
Photocopying, scanning or faxing documents and other records;
Performing related tasks; and
Supervising, scheduling and monitoring the tasks of other workers.
What are the skills required?
Skills, knowledege and abilities that are essential to carry out a task with determined results. Skills can often be divided into domain-general and domain-specific skills.
an act or instance of using a file
Microsoft Office is an office suite of applications, servers, and services developed by Microsoft.
The ability to communicate effectively with superiors, colleagues, and staff is essential, no matter what industry you work in.
A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper.
Working experience of Data Entry. Data entry is the professional term for entering information into a computer or data-recording system using an electronic or mechanical device.
Scanning is a process of converting paper documents such as letters, forms, receipts, contracts and other documents into digital copy which can be easily integrated as a part of document database in home or office computers or may be added to a central database.
Data management comprises all the disciplines related to managing data as a valuable resource.
Typing is the process of writing or inputting text by pressing keys on a typewriter, computer keyboard, cell phone, or calculator.
A report or account is any informational work (usually of writing, speech, television, or film) made with the specific intention of relaying information or recounting certain events in a widely presentable form.
Time management is the process of planning and exercising conscious control over the amount of time spent on specific activities - especially to increase effectiveness, efficiency or productivity.
The ability to use computers and related technology efficiently for work tasks.
Working experience of Engineering Documentation. In engineering, technical documentation refers to any type of documentation that describes handling, functionality and architecture of a technical product or a product under development or use. The intended recipient for product technical documentation is both the (proficient) end user as well as the administrator / service or maintenance technician.
Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications.
ability to communicate effectively. These skills allow the speaker, to convey his message in a passionate, thoughtful, and convincing manner
Experience expressing business messages effectively in written form. This may include planning drafting and revising as necessary.
Working experience of Written Communication, which involves any type of message that makes use of the written word. Written communication is the most important and the most effective of any mode of business communication.
Field of Study Required
Field of study consists of a broad area of academic and skills qualifications that come under a similar branch of subject knowledge. In addition, courses offered under each field of study require similar academic entry requirements.
Journalism and reporting
Journalism and reporting is the study of the theory and practices of journalism/reporting as part of the field of mass communication. Journalism and reporting is about the wording and content of messages. It comprises news reporting, writing commentaries and feature stories of public interest etc.
Management and administration is the study of planning, directing and operating the functions and activities of organisations and instituions. Programmes in management covering administration, economics, finance etc. are included in this field if emphasis is given to management and administration.
Secretarial and office work is the study of administrative procedures and practices, office technology and clerical, shorthand and keyboard skills. Specialised secretarial programmes (bilingual, medical, law, accounting etc) are included if the programme has secretarial work as its objective, rather than work as specialised assistants.
Finance, banking, insurance is the study of planning, directing, organising and controlling financial activities and services. It includes the control and monitoring of the financial resources of organisations, instituitions and individuals, and the provision of financial services at the corporate and individual levels.
Materials is the study of the manufacturing of products in wood, paper, plastic, glass or other materials like stone, clay, artificial materials etc. Programmes included in this field have more to do with a specific material than general technical knowledge.
Motor vehicles, ships and aircraft is the study of designing, developing, producing, maintaining, diagnosing faults in, repairing and servicing motor vehicles, including earth moving equipment and agriculture machines. Typical is the combining of studies in both metal structures and motors.