Coordinating, assigning and reviewing the work of clerks engaged in the following duties: word processing, record keeping and filing; operating telephones and switchboards; data entry; desktop publishing, and other activities involving general office and administrative skills;
Setting work schedules and procedures and co-ordinate activities with other work units or departments;
Solving problems related to work and prepare and submit progress and other reports;
Training and instructing employees in job duties, safety procedures and company policies or arrange for training to be provided;
Evaluating staff performance and compliance regulations, and recommend appropriate personnel action;
Be responsible to the President of the Senate, Secretary of the Senate (SUDN), the Secretary of the House of Representatives (SUDR) and Assistant Secretary General of the House Management (KPSU PD);
Hiring, interviewing, and selecting employees; and
Supervising, scheduling and monitoring the tasks of other workers.
What are the skills required?
Skills, knowledege and abilities that are essential to carry out a task with determined results. Skills can often be divided into domain-general and domain-specific skills.
Able to speak English
Able to speak Mandarin
Able to speak Bahasa Malaysia
The ability to communicate effectively with superiors, colleagues, and staff is essential, no matter what industry you work in.
Microsoft Office is an office suite of applications, servers, and services developed by Microsoft.
The process of creating information systems and supervising its flow from and to others within an organization.
Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or inscription to its eventual disposition.
Writing And Editing
The different techniques to write a story such as the descriptive, persuasive, first person and other techniques.
A critical aspect of intervention planning is preparing a budget of income and expenses.
File management describes the fundamental methods for naming, storing and handling files
Working experience of Invoice Matching. Accounts payable invoice matching is the process of matching vendor invoice, purchase order, and product receipt information. Differences among these documents are called matching discrepancies. Matching discrepancies are compared with the tolerances that are specified.
Working experience of Report Analysis. Reporting: The process of organizing data into informational summaries in order to monitor how different areas of a business are performing. Analysis: The process of exploring data and reports in order to extract meaningful insights, which can be used to better understand and improve business performance. Reporting Analysis therefore is the combination of these things.
Staff management is the management of subordinates in an organization.
Supervision is an act or instance of directing, managing, or oversight.
The termsupply managementdescribes the methods and processes of modern corporate or institutionalbuying. This may be for the purchasing of supplies for internal use referred to as indirect goods and services, purchasing raw materials for the consumption during themanufacturingprocess, or for the purchasing of goods forinventoryto be resold asproductsin thedistributionandretailprocess.
Working experience Taking Messages. There is an art in taking phone messages. Phone message should be accurate and detailed, at the same time, allowing the owner to spend little or no time in deciphering the note.
Field of Study Required
Field of study consists of a broad area of academic and skills qualifications that come under a similar branch of subject knowledge. In addition, courses offered under each field of study require similar academic entry requirements.
Management and administration
Management and administration is the study of planning, directing and operating the functions and activities of organisations and instituions. Programmes in management covering administration, economics, finance etc. are included in this field if emphasis is given to management and administration.